These past two weeks I’ve been on leave, staying at home and being a dad to my 2-year-old son.
He’s got quite a standard schedule: the wife and I bring him out in the morning to let him “see the world”, have breakfast, and/or visit the grandparents etc.; he comes back around noon, takes a snack, sometimes a full lunch, then goes to bed for his afternoon nap.
Depending on how tired we manage to get him before his nap, he’ll wake up between 5-6pm. Sometimes though, he surprises us and wakes up at 3pm or earlier. It’s happened enough times for us to unconsciously be in a constant state of high alert throughout his nap, hearing out for his cries.
(I wonder if it’s something akin to gambling addiction, where the release of dopamine is increased when winning is intermittent or unpredictable. Just in this case, it’s more of the opposite in that we’re always in fear that the boy wakes up before schedule!)
What I realised was that during this “high alert” phase, I’ve always found it hard to do anything that requires more than a cursory time commitment, anything that would not be considered “deep work”.
Deep work – the ability to focus without distraction on a cognitively demanding task. It’s a skill that allows you to quickly master complicated information and produce better results in less time.
Deep work requires a commitment of uninterrupted time. Going into a cognitively demanding task and then being interrupted halfway through often means that whatever you’d done up till then is wasted, or at least any progress made set back considerably.
I remember once making good progress on a machine learning project I was doing for work. Suddenly the boy cried and I had no choice but to stop. When I resumed my programming in the night, I found it almost impossible to resume where I left off. What made so much sense just 8 hours earlier made little sense now, and getting back up to speed was a slow and painful process.
What this means is that when I’m in the midst of “expected interruption” I’m gravitating toward activities that are not subject to such a regression. For example:
- Instead of reading complex works of non-fiction, I’m reading “lighter” books that I can easily dive in and out of, especially great are those where the chapters are short or where stand-alone ideas are wrapped up within a couple of pages.
- Instead of practicing my technical data science skills or actually writing code, which tends to require a heavy commitment of uninterrupted time, I’m practicing typing on typeracer.com, where within seconds I’m racing against my typing peers and getting an instant hit of dopamine since I win so much but not all the time (see: above link on “gambling addiction”!)
- Instead of setting my goals for the new year and how I’m planning to achieve them, I’m thinking about what I feel like having for dinner and how to cook it.
Though I always knew this problem also existed at work, I’m now more aware of the impact it might have.
For those of us constantly barraged by “urgent minutiae” or unscheduled projects (i.e. pretty much all of us I bet), the lack of a system or structured approach toward addressing interruptions could lead us to a lifetime of firefighting at the expense of actually doing the impactful, deep work we were brought on board to do.
Personally, these are the things I do to prevent myself from drowning in urgent minutiae:
- Relagating of e-mails to an hourly or two-hourly affair, which helps you avoid being interrupted mid-thought or while putting the finishing touches on your magnum opus.
- Scheduling of a “meeting with yourself”, which blocks your calendar and allows you to work, guilt-free, on your most important tasks.
- Addressing anything that takes 2 minutes or less immediately, which frees the mind of unnecessary clutter, something I picked up while implementing the wonderful Getting Things Done methodology.
- Focusing on your highest priority tasks while ignoring everything else for the day, which is dangerous but oftentimes necessary.
- Dangerous because there’s a chance something urgent and important might pop in and you will miss it – if it’s from the boss or their bosses, there’s going to be apologising to do.
- Brings to mind one of my favourite sayings though: it’s easier to ask for forgiveness than to ask for permission!
(PS: To date I haven’t quite found a “hack” for myself at home, though. My kid doesn’t respect my calendar, nor does he bother with e-mails, and he’s just about impossible to ignore.)
(PPS: Above definition of “deep work” found on Cal Newport’s website, whom I *think* coined the term. The term itself came into my consciousness after it was first mentioned to me by S on my team at work.)